HDF Cloud Data Privacy Statement

Name and address of the data controller

Federated Systems and Data
Forschungszentrum Jülich GmbH
Wilhelm-Johnen-Straße
52428 Jülich
Deutschland
Website: www.fz-juelich.de
E-Mail: ds-support@fz-juelich.de

Name and address of the data protection officer

Frank Rinkens
Forschungszentrum Jülich GmbH
Wilhelm-Johnen-Straße
52428 Jülich
Germany
Tel.: +49-2461-61-9005
Web: www.fz-juelich.de
E-Mail: DSB@fz-juelich.de

You may, at any time, contact our Data Protection Officer directly with any questions or suggestions concerning data protection at our site.

Purpose of this service

HDF Cloud is an OpenStack based cloud offering targeted at cooperating partners of Forschungszentrum Jülich GmbH.

Cookies

The HDF Cloud Dashboard uses cookies. Cookies are text files that are stored in a computer system via an Internet browser. The dashboard needs cookies for its functionality. It would for example not be possible to determine whether a user is logged in or not without the use of cookies.

You may at any time prevent the setting of cookies through this service by means of a corresponding browser setting. Already set cookies may be deleted at any time within your browser or respective other software.

Collection of general data and information

The HDF Cloud Dashboard collects a series of general data and information when you or an automated system call up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

While you use the HDF Cloud Dashboard and any related service that is instrumented through it, i.e. the OpenStack Services, several categories of data are stored:

  1. the data you submit to OpenStack through the dashboard, e.g. by uploading an image,
  2. components of the OpenStack software stack store logfiles about performed operations. These are an important aid in determining the cause and evolution of
    1. error conditions causing your transfers or compute jobs to fail,
    2. security incidents

All of this data will be deleted after appropriate retention periods.

Routine erasure and blocking of personal data

We process and store your personal data only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

Your Rights

You have the following rights:

  1. request information about the data we store about you and any processing of such data,
  2. correction of any incorrect personal data about you,
  3. deletion of the personal data we store about you,
  4. restriction of processing of such data as long as we are not allowed to delete it because of legal obligations,
  5. object to processing your personal data, and
  6. port your data to other comparable services.

In order to exercise any of these rights, please contact the data controller at the above mentioned address at any time.

Period for which the personal data will be stored

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

Update of this privacy statement

We may update our Privacy Statement from time to time. Updates of our Privacy Statement will be published at this location. Any amendments become effective upon publication. We therefore recommend that you regularly visit the site to keep yourself informed on possible updates.